Careers & Internships

The Bailey-Matthews National Shell Museum & Aquarium seeks a Director of Finance to oversee the
financial operations, financial planning, compliance, reporting, and HR logistics for the Museum. This is a
full-time position with benefits including health insurance, toll reimbursement, and reciprocal admission
to other museums. The position reports to the Executive Director.

Responsibilities Include

• Prepare financial statements and reports
• Working with the Executive Director and Finance Committee of the Board of Trustees, prepare
  and manage annual operating budgets, capital budgets, and specific project budgets as needed
• Maintain the Museum’s accounting
• Manage invoices, payments, credit card accounts, and daily cash receipts
• Monitor the Museum’s bank accounts and investments, and maintain relationships with banks
  and investment advisors
• Provide data for annual audits and maintain relationship with accounting firm to complete
  annual audits and tax returns
• Manage internal controls
• Provide financial data as needed for grant applications and reports
• Review and manage vendor contracts and select grant agreements
• Manage insurance coverages and maintain relationships with insurance brokers and carriers
• With the Executive Director, serve as staff contact for the Finance Committee, and the Board of
  Trustees on financial matters
• Work with Development staff and the Executive Director on procedures for management,
  accounting, and acknowledgment of incoming gifts, grants, and memberships
• Provide guidance to staff on financial operations and procedures
• Maintain relevant local and State of Florida licenses and permits and ensure compliance with
  regulations
• Manage payroll
• Manage HR logistics including administration of benefits, 403b retirement savings plan, new
  employee onboarding, and interface with the Museum’s outsourced Professional Employer
  Organization (TriNet)
• Working with the Director of Retail, manage processes for Museum Store inventory

Qualifications

• Bachelor’s degree in accounting, business, or a related field. CPA preferred.
• Minimum 3-5 years in a financial/management position, preferably with some experience in
  non-profit and/or retail accounting
• Experience in Intuit QuickBooks and generating reports and statements. Preference for
  experience with CRM and POS systems.
• Working knowledge of GAAP, audits, and other regulatory requirements in the financial field
• Excellent interpersonal skills and comfort working with a Board of Trustees and interacting with
  donors and volunteers, in addition to visitors and staff
• A demonstrated ability to maintain confidentiality and discipline in procedures
• While not a requirement for consideration for this position, candidates with strong IT experience or
  ability are encouraged to make that known when applying. An eventual final scope of the job may be
  expanded to accommodate that.

To Apply
Please submit a letter of interest, resume, and three references by email to sankerson@shellmuseum.org.

The Bailey-Matthews National Shell Museum & Aquarium seeks a Facility Operations Manager to assist in a range of activities that support the maintenance, care, and presentation of the museum facility, grounds, and exhibits. The Facility Operations Manager works with the Director of Finance and Operations, Executive Director, and Senior Aquarist to prioritize needs, and will have the opportunity to set a work plan and schedule that is flexible. This is a full-time position with benefits including health insurance, toll reimbursement and reciprocal admission to other museums.

Scope of Work

•  Routine HVAC cleaning and maintenance
• Simple electrical and plumbing
• Support aquarium staff as needed in the maintenance and operation of aquarium systems
• Coordination with building systems vendors (e.g., janitorial, security/fire, pest, elevator, HVAC, landscaping) as needed
• Ordering museum supplies
• Record keeping
• Routine monitoring and upkeep of exhibits 
• Minor janitorial
• Painting   
• Organization and management of storage, tools, and back of house areas
• General grounds upkeep and preventative maintenance 
• Assistance setting up and breaking down for special events
• Play a key role on the hurricane readiness and response team
• Available to respond to emergencies

Qualifications

• Understanding and ability to perform basic repairs/maintenance of HVAC systems, plumbing, electrical systems, and all-around building maintenance
• Effective troubleshooting and collaborative problem-solver
• Independent, organized, and able to complete tasks in a timely manner
• Ability to effectively communicate with staff, vendors, and Museum visitors
• Integrity and ability to maintain confidentiality
• Assistance setting up and breaking down for special events
• Integrity and ability to maintain confidentiality
• A sense of humor and interest in marine animals and/or shells is a plus

To Apply
Please submit a letter of interest, resume, and three references by email to sankerson@shellmuseum.org.

The Bailey-Matthews National Shell Museum & Aquarium seeks a Guest Services Manager to oversee front desk and museum admissions operations. The Guest Services Manager will play a key role in ensuring smooth front-of-house operations and welcoming and orienting approximately 60,000 visitors to the Museum each year. This is a full-time position with benefits including health insurance, toll reimbursement, PTO and paid holidays, and reciprocal admission to other museums. The Guest Services Manager works in close collaboration with the Director of Retail to provide overall management to Guest Services staff, and reports to the Executive Director.

Responsibilities Include

• Managing procedures for opening and closing museum admissions 
• Scheduling Guest Services staff
• Procedures for processing admissions and membership sales
• Reconciling daily admissions income
• Maintaining a standard, organization, and appearance for the welcome lobby, some of the exhibits, and other public areas  
• Approach and execution welcoming and orienting visitors
• Design and lead training for admissions and front of house staff
• Work with other museum staff to identify needs to improve the visitor experience and implement actions to achieve those goals
• Manage purchase and inventory of basic museum supplies related to accommodating visitors
• Work with the Director of Retail and to ensure a unified and collaborative approach to engagement with visitors
• Occasional evening hours to accommodate special events at the Museum.
• One weekend day must be part of the Guest Services Manager’s weekly schedule.

Qualifications

• Minimum 2-3 years of experience in retail, or a non-profit or public service organization with significant public-facing operations 
• Experience managing a group schedule and working on a team. Some supervisory staff experience is preferred.
• A general comfort level with basic computer and software technology and ability to learn the Museum’s admissions processing software (Versai)
• Strong interpersonal skills and ability to interact cheerfully with a broad range of people visiting the Museum
• Strong organizational skills and reliability
• An interest in museums, shells, or marine life is a plus but not a requirement

While not a requirement for consideration for this position, candidates with strong IT experience or ability are encouraged to make that known when applying.  An eventual final scope of the job may be expanded to accommodate that.

To Apply
Please submit a letter of interest, resume, and three references by email to sankerson@shellmuseum.org. 

The intern will have the opportunity to work with experienced Marine Biologists and educators to learn about mollusk biology, ecology, biodiversity, and teaching methods. Interns will gain valuable job experience helpful for a career in museums and aquariums, as well as natural history, ecology, and conservation education. 

Location
Bailey-Matthews National Shell Museum & Aquarium, 3075 Sanibel-Captiva Rd, Sanibel, FL 33957

Duties
●    Educate Museum visitors at interactive touch pools
●    Provide exhibit interpretation and answer questions for visitors in the Living Gallery of aquariums, Great Hall of Shells, Discovery Cart, and temporary exhibits
●    Engage with K-12 students through Museum field trips and/or Mollusks on the Move outreach programs
●    Assist with interpretive beach walks on various Sanibel beaches
●    Deliver in-Museum programs about various topics regarding Mollusks and their biology, ecology, cultural significance, and conservation

Qualifications
●    Currently enrolled or a recent graduate in Marine Biology, Biology, Environmental Sciences, or related field
●    Comfortable with public speaking in a variety of settings to audiences of all ages
●    Must be able to work outside in a variety of weather conditions including heat and humidity, wind, and rain
●    Must be able to stand for extended periods of time
●    Must be able to lift up to 25lbs

Time Requirements
●    20 hours per week (including at least one weekend day per week), for 10 weeks (200 hours total)
●    Start/end dates are flexible, and number of hours per week/number of weeks working can be adjusted to work with class schedule if needed

Stipend: $1,500

Available Openings: 1

To Apply
Send a resume, cover letter, and 2 references to Associate Director of Education, Jorden Falker at jfalker@shellmuseum.org. Applications without a cover letter will not be considered.

The intern will have the opportunity to work with experienced Aquarists to learn about marine animal care, aquarium systems, the operation of a public aquarium, and mollusk biology, ecology, and biodiversity. They will gain valuable job experience helpful for a career in aquarium operations, animal husbandry, and public education, among other areas. 

Location
Bailey-Matthews National Shell Museum & Aquarium, 3075 Sanibel-Captiva Rd, Sanibel, FL 33957

Duties
●    Assist in maintenance of aquarium exhibits and systems
●    Conduct water quality testing 
●    Animal diet preparation and feeding
●    Animal enrichment
●    Monitoring behavior changes in animal health
●    Record keeping
●    Learn Association of Zoos and Aquariums guidelines, procedures, and protocols 
●    Educate visitors through Keeper Chats, public feedings, and other programs
●    Design and complete a project and presentation related to the internship

Qualifications
●    Currently enrolled or a recent graduate in Marine Biology, Biology, Environmental Sciences, or related field
●    Comfortable with public speaking to small audiences
●    Must be able to work outside in a variety of weather conditions including heat and humidity
●    Must be able to stand for extended periods of time
●    Must be able to lift up to 40lbs

Time Requirements
●    20 hours per week (including at least one weekend day per week), for 10 weeks (200 hours total)
●    Start/end dates are flexible, and number of hours per week/number of weeks working can be adjusted to fit with class schedule if needed

Stipend: $1,500

Available Openings: 1

To Apply
Send a resume, cover letter, and 2 references to Senior Aquarist, Carly Hulse at chulse@shellmuseum.org. Applications without a cover letter will not be considered.